Managing council tax valuations and business rates is no small task. For those working in local councils, the challenges of maintaining accuracy and efficiency amidst limited resources can be daunting. That’s why Evalu8, an innovative property management system, is making waves.
In a recent interview, Harry McCormick from Ayrshire Valuation Joint Board shared how his team in Ayrshire, Scotland, has leveraged Evalu8 to transform their operations and streamline local government duties. Here’s how it’s making a difference:
Effortless Council Tax List Management
Keeping the council tax list up to date is a critical yet time-intensive task. Evalu8 simplifies this process by offering flexibility in update schedules—hourly, daily, or weekly.
In Ayrshire:
The council tax list is updated weekly to align with finance department preferences.
Weekly finance extracts provide crucial data, including:
New properties added to the list.
Demolished or deleted properties.
Changes between council tax and the valuation roll.
This automation ensures accuracy and reduces the administrative burden for Harry’s team.
Simplifying Property Sales and Banding Updates
One of the standout features of Evalu8 is its ability to streamline property sales processing.
Here’s how it works:
Automated Data Import: Sales data from the Registers of Scotland is imported into Evalu8, which automatically checks for alterations to sold properties.
Alert System: Any detected changes trigger alerts for a review of council tax banding, ensuring accuracy in valuations.
The Results?
Previously, processing 900–1,500 monthly sales required two staff members working full-time for a week.
Now, over 70% of property sales are automatically matched, with unmatched entries quickly reviewed.
This has drastically reduced workload, allowing the team to focus on higher-value tasks.
Efficiency Gains Across the Board
The benefits of Evalu8 extend well beyond council tax updates:
Property Coverage: Ayrshire manages 190,000 domestic properties and 17,000 non-domestic subjects using Evalu8.
Speed: Data extraction and uploads that once took hours now take under 10 minutes.
Flexibility: Updates can be scheduled or triggered on demand, providing unparalleled adaptability.
Reduced Public Inquiries: Citizens can access property valuation details directly via the portal, reducing calls and increasing transparency.
Meeting Modern Challenges with Technology
In an era where councils are asked to "do more with less," Evalu8 provides the tools to rise to the challenge. Its automation, efficiency gains, and transparency features have empowered Ayrshire’s team to deliver accurate results while maximizing resources.
As Harry McCormick puts it:"Evalu8 has transformed how we manage resources. It allows us to maintain accuracy and quality while meeting the growing demands on local government services."
Why Choose Evalu8?
Evalu8 is more than just a property management tool—it’s a game-changer for councils striving to improve efficiency and transparency in property valuations. From automating labor-intensive processes to enhancing citizen engagement, Evalu8 is setting a new standard in local government operations.
Ready to revolutionize your council’s property management? Learn more about Evalu8 today.
Democracy Counts is proud to provide innovative solutions like Evalu8, empowering local councils to tackle modern challenges with confidence.
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